THE LAVENDER

BLOOM FOR JULY IS OVER

laveanne_watercolor-2.png

FIELD

Policies

laveanne_watercolor_43.png
 

Photo

POLICY AND PROTOCOL

PHOTO PERMIT POLICY 2021


1) Photo Permit Fee Structure

A semi-private photo permit (for non-public hours only) is required for each photographer or videographer.

A full field photo permit (giving you exclusive use of our fields, for non-public hours only) is required for any drone, large prop, group of photographers or boudoir photos (conditional to Laveanne's prior consent).

All photo permit opportunities are available daily between July 1st and July 25th. Photo permits are available before and after public business hours only (5:30 am to 8:30 am and 5:30 pm to 8:30 pm, July only). No photo permits or "for-profit photography" is permitted during public business hours. Semi-private photo permit rate is $100.00 plus tax per one hour time block. Private full field photo permit fee is $300.00 plus tax per one hour time block. The semi-private photo permit grants one photographer only taking photo's, more than one photographer requires another photo permit. Full field photo permit is required for group photographers of three to maximum of twenty. Laveanne's consent is required for circumstances of subletting your reserved time block.

Re-scheduling is only permitted within 48 hours after paid booking has been confirmed, a $20.00 administration fee will be charged.

Booking 6 or more 1 hour blocks will entitle a photographer to a free contact listing on our website for individuals seeking a photographer. This is conditional to you providing contact information and a past photo in our lavender field which you have permission to publish on Laveanne’s website. Otherwise a business card style prepared image maybe submitted. Participating photographers who do not qualify for the free listing, can choose to be listed for the cost of $20.00 + tax.


2) Cancellation Due to Weather

We split the loss of a severe weather event conditional to the following circumstances. You will receive a 50% refund of your booking fee for the affected hour(s),  in the event of severe weather here at Laveanne, not “forecasted weather”. Showing up at your appointed time is required due to the varying nature of weather and its location. Cancellation due to rain is at our discretion only and not encouraged. This is an outdoor season time sensitive venue and many creative photo’s have been taken when rain has occurred. We make every effort to replace your booked time block only if severe weather is imminent or occurs here at Laveanne on your appointed day and time. We don't pre-book back up dates. A serious effort must be made by you to fulfill you're booking at your appointed time. We book a maximum of three photographers per time block to insure space for a fourth to come, in the event of a conditional weather rescheduling. Please take the nature of weather and the distance your are travelling into consideration prior to booking. Every attempt to re-schedule due to severe weather will be made at no extra cost. In the event of not finding another suitable date and time, only 50% of your payment will be refunded due to severe weather. In the event of life threatening severe weather imminent or occurring here at Laveanne we ask that you leave the fields and take the necessary pre-cautions to protect yourself and your clients. You are responsible for your own and your clients safety. Any other reason for cancellation, the refund will be at our discretion. If you have any other questions please contact Laveanne.


3) Field Etiquette

Please note pets are not allowed in the fields.

The registered photo permit holder is required to check-in upon arrival. You must maintain your appointed time, this means arriving early enough to check in and be prepared to enter the field at your appointed photo permit time. Appointment times will be enforced, because of respect to other photographers and our maintenance schedule. It is the permit holders responsibility to manage the conduct of their clients. Clients waiting for photo shoots with their photographer must wait in an orderly fashion at the entrance to the field and not be wandering the fields. Please respect the photo backgrounds of the other photographers. Photography visitors must respect the property. Picking or damaging the lavender is not permitted. Clients must exit fields immediately after photo session. You are responsible for the removal of all props, accessories and trash after your photo session. No confetti or similar allowed. Any conduct deemed unacceptable by Laveanne and you may be asked to leave.


4) Bookings and Payment Procedure

Submit your requests through the Photo Permit Application form, on or after our designated booking intake date and time. Laveanne will review the application on a first come, first serve bases. Fill in the form indicating three possible dates and times that would work for you in order of your three chosen preferences. Laveanne will do it's best to give you the dates you have requested. Once you send in your application we will then forward you a quote for your review. Note; the quote will expire in 24hrs. Upon your online acceptance of the quote, you will immediately be sent an invoice requesting your immediate payment. Payment in full is the only way you can secure your dates and times for the photo permit booking. Failure to pre-pay in full within 24 hours, will result in your tentatively reserved time block being allocated to someone else.

5) Cancellation refunds due to Covid

Refunds due to Covid restrictions and cancellations occurring at Laveanne only, will be provided only on booked dates effected. A refund will be provided minus a 5% transaction fee, charged by merchant services refund & payment method.

 

This season Laveanne Lavender fields have to be a rain or shine event and we mean even if it is raining. The lavender bloom is short, we only have the month of July.
Each season we welcome thousands of visitors wanting to experience lavender. With Covid-19 restriction on group gathering still in effect, we need to limit the number of visitors and the duration of their stay. This is the only way that we can allow as many visitors as possible to experience the lavender bloom. We thank you for your cooperation and understanding as we together work through this difficult situation.

Laveanne Lavender Fields Rain-or-Shine Blossom Event- and what that means for you.

  • We don’t ever want you thinking that we’ll cancel for a little rain

  • We don’t want you thinking you won’t have fun even if there is rain. We have free rain ponchos that you can have to help keep you dry. We wait all winter for the chance to dance in a warm summer rain so here is your chance.

  • We’re a small business and we don’t get a second chance at this. (There’s no insurance for rain, we are insured for everything we can be but voluntarily closing down because of rain is not one of the things)

  • We want you to know we’re committed to you. We hope to make your visit with us enjoyable, educational and entertaining.


Field admission is non-refundable and when we might cancel:

  • If it’s dangerous (that’s rare) weather like a tornado or very large thunderstorm that will last hours or a storm that brings sustained winds of 35mph for at least one hour. That makes it impossible for people to stay safe and dry.

  • If we can’t predict the storm: Sometimes we just watch the weather and it says that we’re in the middle of a storm but there is no bad weather in sight.


How we’d cancel or delay (in the very rare occasion):

  • We could wait it out if the storm is not going to last much longer.

  • We will give you a destination reward for coming out in the weather that is valued at the same price as your ticket cost. As well as suggestions for other things you could see in the area.


What has changed:
Our goal has always been for our visitors to have a memorable and uplifting experience when visiting us. Now we would like to add safe and comfortable as well. We have implemented new measures to ensure your safety during our July lavender bloom. With four acres of rolling lavender fields, we can make safe social distancing very achievable.
We have put together a comprehensive protocol that will address the challenges we will all face to stay healthy as the restrictions begin to ease.

Before your arrival, visitors will be asked to make reservations on our website for the July lavender bloom visitation. This is to eliminate cash exchange and encourage the quick movement of traffic through the fields. We will be limiting the visitation time to one hour. We will also limit the number of visitors in the field at one time, and the number of people using our terrace for their picnic lunch. We have adjusted the number of tables and chairs available on the terrace to comply with the social distancing guidelines. The informative slide presentation in the shed will be replaced with a virtual visitors guide that we will send our visitor upon booking.

July is the only month that you can see blooming lavender fields and July is when we have a very high visitation rate. Since large events and mass gatherings can contribute to the spread of COVID-19, we have cancelled all special events such as dinners, workshops, seminars, and yoga classes. This year also, we will not have food service. Since our on-farm store and nursery are too small to have safe social distancing, they will both be closed to the public, although we will be offering curbside pickup or shipping. We hope to meet your expectation for lavender bloom visitation in the following ways:

What we will offer this season:

  • We are limiting the number of people who have access to the field at one time and their visit to one hour. We plan to do this by taking appointments on our website. The one-hour visit schedule is to allow as many visitors as possible to experience the lavender bloom. We will be offering discounts and give away incentives.

  • Appointments are a must due to Covid-19 restrictions. Pre-visit appointments are the only way to ensure that you will be served upon arrival. Pre-visit appointments also give you a virtual visitors guide and enter you into a draw for our gift give away every hour.

  • This is a Rain or Shine visit, on a rain visit we show our appreciation for coming out with a destination reward and complimentary rain poncho. Summer rains can be fun and often they are intermittent.

  • There will be stations throughout the fields that coordinate with the visitor's guide.

  • Our relaxing lavender labyrinth will be available to wander.

  • You are welcome to use our Terrace for your lunch if you can finish your lunch during your one hour.

  • Our beautiful fields make a stunning backdrop to your pictures.

  • Enjoy the quiet of our farm, we are very fortunate to be surrounded on two sides by the Ganaraska Forest, we often see interesting birds and wildlife.

This season Laveanne Lavender fields have to be a rain or shine event and we mean even if it is raining. The lavender bloom is short, we only have the month of July.

Each season we welcome thousands of visitors wanting to experience lavender. With Covid-19 restriction on group gathering still in effect, we need to limit the number of visitors and the duration of their stay. This is the only way that we can allow as many visitors as possible to experience the lavender bloom. We thank you for your cooperation and understanding as we together work through this difficult situation.

Laveanne Lavender Fields Rain-or-Shine Blossom Event- and what that means for you.

  • We don’t ever want you thinking that we’ll cancel for a little rain

  • We don’t want you thinking you won’t have fun even if there is rain. We have free rain ponchos that you can have to help keep you dry. We wait all winter for the chance to dance in a warm summer rain so here is your chance.

  • We’re a small business and we don’t get a second chance at this. (There’s no insurance for rain, we are insured for everything we can be but voluntarily closing down because of rain is not one of the things)

  • We want you to know we’re committed to you. We hope to make your visit with us enjoyable, educational and entertaining.


Field admission is non-refundable and when we might cancel:

  • If it’s dangerous (that’s rare) weather like a tornado or very large thunderstorm that will last hours or a storm that brings sustained winds of 35mph for at least one hour. That makes it impossible for people to stay safe and dry.

  • If we can’t predict the storm: Sometimes we just watch the weather and it says that we’re in the middle of a storm but there is no bad weather in sight.


How we’d cancel or delay (in the very rare occasion):

  • We could wait it out if the storm is not going to last much longer.

  • We will give you a destination reward for coming out in the weather that is valued at the same price as your ticket cost. As well as suggestions for other things you could see in the area.


What has changed:
Our goal has always been for our visitors to have a memorable and uplifting experience when visiting us. Now we would like to add safe and comfortable as well. We have implemented new measures to ensure your safety during our July lavender bloom. With four acres of rolling lavender fields, we can make safe social distancing very achievable.
We have put together a comprehensive protocol that will address the challenges we will all face to stay healthy as the restrictions begin to ease.

Before your arrival, visitors will be asked to make reservations on our website for the July lavender bloom visitation. This is to eliminate cash exchange and encourage the quick movement of traffic through the fields. We will be limiting the visitation time to one hour. We will also limit the number of visitors in the field at one time, and the number of people using our terrace for their picnic lunch. We have adjusted the number of tables and chairs available on the terrace to comply with the social distancing guidelines. The informative slide presentation in the shed will be replaced with a virtual visitors guide that we will send our visitor upon booking.

July is the only month that you can see blooming lavender fields and July is when we have a very high visitation rate. Since large events and mass gatherings can contribute to the spread of COVID-19, we have cancelled all special events such as dinners, workshops, seminars, and yoga classes. This year also, we will not have food service. Since our on-farm store and nursery are too small to have safe social distancing, they will both be closed to the public, although we will be offering curbside pickup or shipping. We hope to meet your expectation for lavender bloom visitation in the following ways:

What we will offer this season:

  • We are limiting the number of people who have access to the field at one time and their visit to one hour. We plan to do this by taking appointments on our website. The one-hour visit schedule is to allow as many visitors as possible to experience the lavender bloom. We will be offering discounts and give away incentives.

  • Appointments are a must due to Covid-19 restrictions. Pre-visit appointments are the only way to ensure that you will be served upon arrival. Pre-visit appointments also give you a virtual visitors guide and enter you into a draw for our gift give away every hour.

  • This is a Rain or Shine visit, on a rain visit we show our appreciation for coming out with a destination reward and complimentary rain poncho. Summer rains can be fun and often they are intermittent.

  • There will be stations throughout the fields that coordinate with the visitor's guide.

  • Our relaxing lavender labyrinth will be available to wander.

  • You are welcome to use our Terrace for your lunch if you can finish your lunch during your one hour.

  • Our beautiful fields make a stunning backdrop to your pictures.

  • Enjoy the quiet of our farm, we are very fortunate to be surrounded on two sides by the Ganaraska Forest, we often see interesting birds and wildlife.
     

laveanne_watercolor_43.png

Admission

POLICY

 
laveanne_watercolor_43.png

Intimate

WEDDING POLICY

WEDDING SITE TERMS AND CONDITIONS

  1. Online: Use the booking selection of your choice to select the date and requirements offered. Payment can be performed within the process.

  2. Banking e-transfer is another option.

Laveanne lavender fields hereby grant the permit holder and/or representatives permission to use the facilities outlined, subject to the terms and conditions of this agreement contained here and attached hereto all of which form part of this agreement. In consideration of this permit, the permit holder and/or representatives on behalf of the permit holder agrees:

To comply and to cause those using the facilities under this permit to comply with all of the terms and conditions of this permit;

To inspect the premises and facilities covered by this permit prior to any use by the permit holder to ensure that the facilities are suitable for the permit's holder intended use;

That all of Laveanne's grounds and facilities are acceptable "as is" and are used entirely at the permit holder's own risk;

Accepting this permit from Laveanne constitutes an acknowledgement from the permit holder and/or representative that he/she has read and understands the conditions and undertakings contained herein and further that he/she has the authority to represent and bind the licensee on all matters pertaining to this permit.

  • Laveanne is a smoke-free environment.

  • No confetti will be used.

  • No cutting or harvesting of plant material.

  • It is the responsibility of the holder of this permit to ensure compliance with these conditions by guests of the holder.

Refund Policy for Special Events, Wedding Ceremonies, Filming & Commercial Photography

Special Events:

  • A minimum of 30 calendar days notice to the date of reservation for a refund minus an administrative charge of 50% of the permit fee.

  • No refund issued for Special Event permit cancellations less than 30 days from the event date.

Wedding Ceremony:

  • A minimum of 30 calendar days notice prior to the date of reservation for a refund minus an administration charge equal to 50% of the permit fee.

  • No refund issued for Wedding Ceremony permit cancellations less than 30 days from the event date.

Filming / Commercial Photography:

  • A minimum notice of 5 working days is required for a refund minus an administration charge equal to 50% of the permit fee.

  • No refunds will be issued if less than 5 working days' notice is provided.